ARTICLE IOrganized August 30, 1980 in Ankeny, Iowa. Hosted by Council # 5038. Participating states: Iowa, Wisconsin, Nebraska, Minnesota Authorized by Supreme Director Frederic Pelletier. PURPOSE: To promote fraternalism nationally through athletics.
ARTICLE IIOrganizational structure consists of Board of Directors. Officers: President; Vice President; Secretary; Treasurer; Tournament Director; Trustees
A. DUTIES OF OFFICERS AND BOARD MEMBERS
Preside at all meetings of the Board of Directors
2. VICE PRESIDENT:
Preside at meetings in the absence of the President
Publish two (2) newsletters per year, to the participating teams; one after the spring meeting and one after the National Tournament in September.
Record minutes of all Board of Directors’ meetings
Keep a written account of all monies and monetary transactions of the Board.
Conduct all banking transactions.
5. TOURNAMENT DIRECTOR: Direct all tournament activities working with the Site Director of the Host Council or Host State
6. TOURNAMENT DIRECTOR (Masters and Seniors): Immediate Past President
7. TRUSTEES: Assist the Board of Directors; tutelage of new members.
B. ELECTIONS OF OFFICERS OF THE BOARD OF DIRECTORS
1. Elections will be held at the Annual Spring Meeting with the terms of the officers to begin at the conclusions of the tournaments of the year they are elected.
2. President, Vice President and Secretary shall be elected annually at the Spring Meeting.
3. The Tournament Director / Treasurer will be appointed and approved by the Board of Directors.
C. BOARD MEMBER QUALIFICATIONS
1. Must be willing to serve five (5) year term.
2. Must attend tournaments and Board of Directors meetings.
3. Nominated and elected at the annual Managers’ Meeting which is held in conjunction with the annual tournament. He must be in attendance at the meeting.
4. Presenter of Candidate must give brief nomination speech, giving a summary of the Candidate’s qualifications.
5. Each state has only one (1) vote per attending team.
6. Each Board Member also has one (1) vote.
7. No state shall have more than two (2) members on the Board of Directors at any time.
8. The Board of Directors shall consist of seven (7) members on the Board and five (5) trustees.
9. Candidate must attend at least one (1) tournament before election to the Board of Directors.
10. Candidate MUST be a 3rd Degree K of C member in good standing.
D. BOARD OF DIRECTORS VACANCIES Any vacancy can be filled by the Board of Directors in accordance with the guidelines of Section C of the by-laws unless a quorum of the Board determines it to be unfeasible.
E. BOARD OF DIRECTORS TERMINATIONS
1. Written resignation by member.
2. Board of Directors may remove a member if he fails to attend two (2) consecutive Board meetings or two (2) consecutive spring business meetings.
F. ELIGIBILITY OF TRUSTEE All past president and past tournament directors will become eligible to become a Trustee at the end of their term of office and fulfillment of the Board term.
1. Trustee Board will consist of a total of five (5) members.
2. Qualifications: Past Presidents or past Tournament Directors
3. Duties: Assist the Board of Directors and tutelage of new members.
4. Length of Service: In the advent of completion to the Trustee Board, the senior man will step down.
5. Voting Privileges: A Trustee shall have the same voting privileges as a Board Member.
ARTICLE IVTOURNAMENT RULES AND REGULATIONS
1. The Board establishes tournament rules.
2. The Tournament Director shall have responsibility to maintain current rules and regulations as approved by the Board of Directors.
3. For the OPEN Tournament, each state shall have the right to advance two (2) teams from the State Tournament, with the following exceptions:
1) States with thirty-two (32) teams or more may advance three (3) teams.
2) States with forty-eight (48) teams may advance four (4) teams.
3) States without a state tournament may send two (2) teams.
4. The Masters Tournament (over 35) will be by Board invitation only.
5. The Seniors Tournament (over 45) will be by Board invitations only with a minimum of four (4) teams.
6. First time state participants must pay a $100 participation fee.
7. The Board, as approved by the President, may grant additional at-large berths as available. At-large berths will be granted only to teams who have participated in their State Softball Tournament.
ARTICLE VSPECIAL RULES
1. A team, manager, player or official may be disqualified from present and/or future K of C National Tournaments for any of the following reasons; including but not limited to:
A. Unsportsmanlike conduct.
B. Commission of fraud, such as playing under an assumed name, falsifying an affidavit or roster, or giving false information to a tournament official.
C. Participation in the tournament when eligibility requirements are not met.
2. Disqualification may result in the disbarment from tournament play of the offender and/or names listed on the violating team’s official roster, for up to and including the subsequent three (3) National Tournaments.
3. All honors and awards received while playing under violation will be forfeited.
4. The severity of penalty and those penalized will be based upon the degree and intent of violation.
5. The National Softball Tournament Directors further retain the right denying entry to any team and/or council whose actions or inactions may be detrimental to the principles of the National Softball Tournament. This may include the one (1) year denial of admission to a team or council whose level of play, skill and repetition of championships has, or may jeopardize the recruitment of or retention of entries.
6. The Tournament Director will freeze team roster of the first and second place teams from the previous tournament.
7. No individual player will be allowed to participate in the following year’s tournament for a different team, without written permission from the Tournament Director.
ARTICLE VITOURNAMENT DETAILS
1. ELIGIBILITY FOR A TOURNAMENT SITE
A. The state must participate for two (2) consecutive years to be considered for a future site.
B. Minimum of five (5) softball diamonds, each with a minimum of 285 foot fences.
C. Provide a Site Director to work with the National Tournament Director. This is an appointment by the Host Council or Host State.
D. A letter of approval from both the Grand Knight of the Host Council and the State Deputy acknowledging his approval of the Tournament to be held in his jurisdiction.
E. A contract from the recreation facility for reservation of diamonds must also accompany the letters.
F. Submit Completed Application for Tournament Bid Form.
2. Host Council will provide awards for 1st, 2nd, 3rd and 4th place winners in each division, or 25% of the total teams registered, and winner for the consolation bracket. Participation plaques in the shape of the Host State will be awarded to all participating teams in the National Tournament. Host council may choose to reimburse the Board for the cost of the awards and the Board will purchase them.
3. A $1600 fee will be required to be paid by the Host Council or Host State Council to defray Board expenses. Initial payment of $800 must be submitted on or before the Managers’ Meeting one (1) YEAR PRIOR TO THE AWARDED TOURNAMENT. The remaining $800 must be submitted on or before the Spring Meeting of the Board of Directors.
4. A $1,000 refund will be returned to the Host Council or the Host State Council upon compliance of Host Checklist.
5. Must provide the Board of Directors in attendance with a complementary room at the maximum of nine (5) rooms at the Host hotel for three (3) nights.
6. Must provide a maximum of seven (7) complementary rooms in the same hotel for two (2) nights at the Spring Meeting. Any additional rooms will be paid for by the Board of Directors funds.
8. Must provide a Certificate of Insurance minimum of 2 million dollar liability coverage to the Tournament Director as outlined in the Tournament Checklist.
ARTICLE VIIBY-LAW CHANGES & AMENDMENTS Any by-law changes or amendments may only be made by a quorum of the Board of Directors at Board of Directors Meeting.
AS AMENDED AT THE SPRING MEETING IN ALTON, IL. APRIL 21, 2007 SMC: 4/21/07
AS AMENDED AT THE SPRING MEETING IN WATERLOO, IOWA APRIL 19,2008 SMC: 4/25/08
AS AMENDED AT THE SPRING MEETING IN SEALY, TEXAS APRIL 23, 2010 SMC: 4/27/10